Under the guidance and supervision of the VP for Operations under Admin Department, the Administrative and Finance Assistant provides support to the team of office operations performing a variety of standard administrative and financial processes ensuring high quality and accuracy of work.  The Administrative Assistant promotes a client, quality and results-oriented approach and works in close collaboration with the Operations, Finance, HR, Service and Management. This is a role that interacts with several departments internally.

Duties and Responsibilities:

Admin

• Support to effective and efficient functioning of the Admin and implements operational strategies
• Supports to administrative office assets management and inventory.
• Maintenance of records on assets management, preparation of reports.
• Maintenance of files and records relevant to office maintenance
• Provision of support to maintenance of common premises and common services
• Monitor, update and safekeep files of company assets like company vehicles, permits and services..
• Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
• Maintenance of the filing system ensuring safekeeping of confidential materials

Finance

• Prepares and communicate all previous day banking activity
• Perform treasury functions like physical cash counting activities
• Check, inspect, document and verify daily cash transactions; reconcile bank deposits and bank payments
• Inspect, investigate and resolve discrepancies in cash transactions
• Maintain and manage all financial records, registers, logs and spreadsheets
• Managing records and receipts in liquidations
• Perform routine calculations to produce analysis and reports as requested by the VP for Operations
• Reconciling daily, monthly and annual transactions
• Prepares balance sheets
• Create, Send and follow up on invoices
• Being a key point of contract for other departments on financial and accounting matters
• Supports the bookkeeper, Accountant and Executives with projects and tasks are required
• Suggest changes or improvements to increase accuracy, efficiency and cost reductions

Requirements:

• Candidate must posses at least Bachelor’s/College Degree, Professional License (Passed Board/Bar/Professional License Exam) in Finance/Accountancy/Banking or equivalent.
• At least 5 years working experience in the related field is required for this position
• Preferably 1-4 Yrs Experienced Employee specialized in Finance-General/Cost Accounting or equivalent.